The request of staff for City Council is to review and consider for award and approval the attached do not exceed proposal from Design Landscape Management, Inc. in the amount not to exceed $102,798.55 for the annual mowing of right of ways and grounds maintenance facilities.  In addition, staff would request City Council to review and consider for approval, the second lowest bid in the amount not to exceed $128,160 from Average Joe Landscape to be utilized as a contingency if needed.

On October 13, 2023 four (4) sealed competitive bids were publicly open by the City.  The bids ranged from $128,160 to a low bid of $68,250.  As Council is aware, mandatory site visits are a requirement for a contractor to be able to submit a bid for the mowing and grounds maintenance annual contract.  The purpose of these site visits is to make sure the contractor understands the scope of services requested by the City and to aid in the estimation process of the bids.  During this bid process two (2) bidders were disqualified because they did not attend the mandatory site visit.