 |  | 5919 MAIN STREET . NEW PORT RICHEY, FL 34652 . 727.853.1016 |
| TO: | City of New Port Richey City Council | | FROM: | Debbie L. Manns, City Manager | | DATE: | 12/19/2023 | | RE: | Professional Service Agreement RE: City Engineering Services for 2024 |
REQUEST:
The request is for City Council to authorize the City Manager to enter into a contract with Ayres Associates to provide professional engineering services for the City in an amount not to exceed $50,000. It should be noted that this is the first time Ayres has requested an increase in their annual fee since they began their services with the City in 2016.
DISCUSSION:
The City hired Ayres Associates following a solicitation for services in 2016. Ayres Associates provides transportation, municipal, environmental, structural, and water resources disciplines as well as architecture, landscape architecture, grant writing, planning, aerial mapping, and survey services. The agreement designates Ayres Associates as the City Engineer. Services provided include consulting, studies and reports, project design, general services during construction, inspection and supplementary services and special projects.
Section 3.02.02 of the Land Development Code provides for the creation of the office of the City Engineer by City Council appointment for a one-year term. This proposed contract will run for a full year from January 1, 2024 to December 31, 2024.
The changes to this year's agreement are as follows:
- Provision requiring attendance at City Council meetings/work sessions removed
- Increase in annual fee from $40,000 to $50,000
- Increase in daily and hourly rates as follows:
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Reimbursable Expense Schedule
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2023 Fee
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2024 Proposed Fee
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Scout VCU
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$115.00/day
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$135.00/day
|
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Traffic Counter
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$51.75/day
|
$72.75/day
|
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ATV/UTV
|
$195.00/day
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$265.00/day
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Standard Hourly Rates Schedule
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2023 Hourly Rate
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2024 Proposed Hourly Rate
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Principal Engineer
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$240.00
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$280.00
|
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Sr. Professional Engineer
|
$185.00
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$195.00
|
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Professional Engineer
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$155.00
|
$175.00
|
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Project Engineer (EI)
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$135.00
|
$155.00
|
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Project Scientist
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$105.00
|
$115.00
|
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Sr. Surveyor (PSM)
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$205.00
|
$215.00
|
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Project Surveyor (PSM)
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$190.00
|
$195.00
|
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2-man Survey Crew
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$185.00
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$190.00
|
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3-man Survey Crew
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$270.00
|
$280.00
|
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Sr. Designer
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$130.00
|
$150.00
|
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Designer
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$95.00
|
$115.00
|
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Sr. Field Representative
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$135.00
|
$145.00
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Field Representative
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$115.00
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$125.00
|
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Field Team Leader
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$105.00
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$115.00
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Field Technician
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$95.00
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$105.00
|
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Administrative
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$75.00
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$95.00
|
|
|
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Designating Team (Level B)
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$1,600.00/day
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$1,700/day
|
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Vacuum Excavation Team (Level A)
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$2,200.00/day
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$2,300.00/day
|
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Ground Penetrating Radar Team
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$1,900.00/day and $1,000/half-day
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$2,000/day and $1,200/half-day
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RECOMMENDATION:
Authorize the City Manager to enter into an agreement with the consultant.
BUDGET/FISCAL IMPACT:
Funding for this item is allocated in the Development Department and Public Works FY22/23 annual budget in a total amount not to exceed $50,000 without further City Council approval.
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