On April 5, 2024 a competitive sealed bid was opened by the city in the amount not to exceed $84,375. The bid amount submitted was $34,375 above the project estimate included in the City’s current CIP document. Subsequent to staff review of bid submissions and discussions with the bidder, it was determined that there were several assumptions made by the bidder. While the ITB called out a lump sum amount for the project, line-item amounts, and a contingency would have better suited this type of ITB. As a result, staff would like to proceed with the rejection of bid, proceed with a deficiency analysis using a portion of this years allocated funds, and make edits to the ITB to include line-item amounts, and a contingency that will be available during the project.
If approved, staff would include the new project estimate in the 24/25 Capital Improvement Program for City Council’s review and consideration for approval.