Item Coversheet
      

5919 MAIN STREET .  NEW PORT RICHEY, FL 34652 . 727.853.1016


TO:City of New Port Richey City Council
FROM:Andre Julien, Director for Parks and Recreation
DATE:9/3/2024
RE:Recreation and Aquatics Center Shade Sail Replacement Project

REQUEST:

The action requested of City Council is to review and consider for approval the attached proposal from Awning Works Inc., in the amount not to exceed $119,420.  This is a sole source purchase which is allowed under the current City purchasing policy.



DISCUSSION
:
As the Council is aware, the Recreation and Aquatic Center and especially the pools are heavily used and enjoyed daily by our community.  Currently, the shade sails and support structures show signs of significant wear and tear and are generally unsightly to the public.  If approved, this project would replace all existing shade sail fabrics and all support structures would receive a fresh coat of weather resistant paint. 
Staff at the Recreation and Aquatic Center prioritized this project in the past, however, all attempts to replace the existing equipment were unsuccessful.  Staff reviewed options to replace the existing shade structures and equipment with multiple vendors to ensure that the City’s best option for this project would be to utilize Awning Works Inc. as a sole source provider.  It is important to note that a second vendor stated they would not provide a quote because it was not that company’s original product.  
The original installer offers a high-density Polyethylene fabric with an excellent weight to strength ratio. It has very good tensile strength and is extremely resistant to tearing. This product incorporates the latest in Ultraviolet (UV) stabilizers. These new generation stabilizers extend the UV life of the fabric for up to 15 years. These new UV stabilizers also provide improved color consistency.


RECOMMENDATION:

Staff would recommend that City Council approve this request.

BUDGET/FISCAL IMPACT:

This project is listed in the current CIP budget.
ATTACHMENTS:
DescriptionType
Sole Source Letter from AWIBackup Material
Sole Source Justification DocumentBackup Material
Existing Shade Sail Picture #1Backup Material
Existing Shade Sail Picture #2Backup Material
Existing Shade Sail Picture #3Backup Material