On July 25, 2024, RFP24-020 submissions were due to the City Clerk for construction management services for the Railroad Square Improvements project. This type of construction service is also known as a “Contractor at Risk”. This is where the construction management firm would perform value engineering, perform the bidding process with vendors in accordance with the ready for construction documents, and oversee the construction phase of the project. Once all phases are completed, the contractor guarantees the owner (in this case the city), the total cost submitted will not be exceeded. Should the project exceedance occur, the contractor takes all of the risk and is responsible for all costs associated with the project cost exceedance. On July 26, 2024 one RFP submission was opened by the City Clerk. The submission was from HCSC.
On August 08, 2024, staff held an interview HCSC with staff for the construction management services. The purpose of the interview was to determine if HCSC met the criteria included in the RFP. The criteria was based on bid amount, team and assigned personnel qualifications, and experience. Firm references, previous similar work completed, project approach, and technical compliance with the RFP requirements. Subsequent to the interview, it was determined that HCSC met the criteria called out in the RFP. In addition, their RFP submission of 6% was in-line with industry standards and subsequent to further negotiations, a 5.5% was agreed to by both parties. As City Council is aware, staff has worked with HCSC on the Sims Park Improvements project, the Recreation and Aquatic Center Fitness Expansion project, and the Library Renovation project. Finally, during staff’s due diligence review of the percentages submitted for those projects, all were in-line with HCSC’s submission of 6%. Staff is confident that the firm has the expertise to deliver a product that meets and or exceeds the demands and standards set by City Council and staff.