The staff requests for the City Council, is to review and consider for approval the rejection of the low bid submitted by Razorback LLC., in the amount not to exceed $132,000 and the approval of the bid submitted by OVIVO USA, LLC., in the amount not to exceed $141,767 and award ITB25-005 to OVIVO USA, LLC., for the purchase and installation of an EIMCO Water Technologies Gearbox Model C30HT drive unit.

As City Council is aware, the City’s Wastewater Treatment Plant has four clarifier tanks in operation. These tanks are an interictal part of the plant’s treatment of effluent. Included in the interior of the tanks are heavy steel rakes that operate in a circular movement by way of a main gear box and motor.  The existing main gear box is over 30 years old and has been rebuilt/repaired several times over those 30 years and is in need of replacement. The proposed replacement gearbox is the original spec’d out piece of equipment included in the plant’s design. The City’s Utility Consultant, Stroud Engineering has reviewed the proposed rehabilitation and recommends the replacement of the gear box with the existing brand and model currently in service.

On December 20, 2024 two (2) sealed bids were opened up and read by the City. As mentioned above, a low bid of $132,00 submitted by Razorback LLC., and a high bid of $141,767 submitted by OVIVO USA, LLC.  Included in the ITB25-005 terms and conditions, was a requirement for the bidders to supply references of similar work upon request by the owner.  Razorback LLC., was not able to supply verifiable documentation and therefore did not meet the requirements of the ITB as noted in the attached Wastewater Treatment Facility Manager’s memorandum.  Subsequent to staff’s mathematical review, it was determined that Razorback LLC., did not include the $5,000 owner’s contingency that would have made their correct bid amount $137,000.