The request of staff for Council is to review and consider award and the approval of the attached ITB #18-006 from Lakeside Equipment Corporation in the amount not to exceed $54,707 for the Wastewater Treatment Plant's (WWTP) installation of the one (1) Influent Bar Screen. 

As City Council may recall, two years ago the WWTP replaced the north and south influent grinders located at the headworks section of the plant.  This type of equipment is used to grind solid materials that have entered into the sewage treatment system. Because of the operational environment, the equipment is subjected to accelerated wear and tear.  Several conversations with the WWTP/Reuse Manager and his plant maintenance staff, the purchase and installation of influent bar screens has been recommended in an effort to achieve maximum protection of all equipment downstream of the influent grinders.

Originally plant staff budgeted for the bar screens to be purchased and installed in two phases beginning in FY 17/18 and concluding in FY 19/20 due to equipment cost.  Subsequent to the bid advertising and opening, it was determined that the low bid amount was approximately half of the project estimate range of $80,000 to $95,000.  At this time staff has made contact with the vendor in an attempt to negotiate the purchase and installation of a second bar screen in accordance with the same terms and conditions as the ITB #18-006 submitted.  Should the contractor agree to supply the City with the second bar screen, staff is expected to create a change order to the ITB and present a request for approval of the change order to City Council.