Item Coversheet
      

5919 MAIN STREET .  NEW PORT RICHEY, FL 34652 . 727.853.1016


TO:City of New Port Richey City Council
FROM:Robert M Rivera, Public Works Director
DATE:3/20/2018
RE:2017 City Hall Renovations – Glass Block Bid Award – Consideration for Approval

REQUEST:

The action requested of City Council is to review and consider for approval the attached 2017 City Hall Renovations/Glass Block Replacement Project ITB #18-006 in the amount not to exceed $343,000 to the Hayes Construction Company.



DISCUSSION
:

As City Council is aware, the north side exterior two story wall at City Hall contains an area of glass block that is in disrepair.  At its current state, the glass block portion of the wall no longer meets the State of Florida’s Building Code Standards.  These standards were upgraded subsequent to Hurricane Andrew’s destruction of building structures in 1992.  One of the most important additions to the code was and is, the requirement of missile-impact resisting glass, which can withstand high velocity impact from wind-borne debris during a storm event.  The importance of City Hall to remain open subsequent to a storm event is paramount to the operations of the City Council, city staff, and city residents.  At its current state, the north side glass portion of the exterior wall is considered a potential weak area susceptible to damage should renovations not occur.

 

On February 16, 2018 one (1) sealed competitive bid was submitted to the City for the City Hall renovations described.  The lone bidder was The Hayes Construction Company located in Fort Myers, Florida with a submitted bid amount of $343,000 that included a $20,000 owner’s contingency. Construction Services staff has verified the contractors references and have submitted the attach project recommendation memo as back up for City Council’s review.



RECOMMENDATION:

Although there was only one bidder for the project, approval of the bid and project award is recommended.  Construction cost are escalating daily. It is staff’s belief that the rebid process would create an increase in bid amounts as well as push back the project schedule into the tropical storm season for the area which would create additional construction concerns and the possibly of increased project costs in the form of change orders.



BUDGET/FISCAL IMPACT:

This project is identified Capital Improvement Program.  Funding is allocated in the Development Services Department Operating Account No. 001-0081-515-62-99 Building Improvements. 

ATTACHMENTS:
DescriptionType
ITB No. 18-009Backup Material
Bid Tabulation and MinutesBackup Material
Recommendation MemoBackup Material
RenderingBackup Material