Attached for City Council’s review and consideration for approval are the rankings of three (3) Consultant Firms subsequent to their submissions to RFQ20-004. In addition to the ranking approval request, staff would also request City Council’s approval for staff to begin negotiating a cost proposal/task order for design and construction services for the construction of the Fleet Maintenance/Utility Purchasing Warehouse and Storage Building.  If staff and the number one ranked consultant are not able to reach an agreement for these services, staff would also request that City Council allow staff to enter into negotiations with the second ranked firm.

Subsequent to the April 30, 2019 structural assessment analysis, it was the consultant’s recommendation the City construct a new Fleet Maintenance/Utility Purchasing Warehouse and Storage Building.   The analysis was the first step in a multi-year process intended to insure that the City continues to be provided with adequate Public Works infrastructure maintenance and utility services in the future as well as maintenance to all City owned vehicles and equipment.  The existing facility located at 6420 Pine Hill Road was constructed in 1973 and housed the Public Works Department.  This included administrative offices and operation centers for water and sewer utilities, streets and right-of-way maintenance, stormwater utility, construction management, fleet maintenance, utility and automotive purchasing and inventory storage until 2009.  In its current operational state, the facility is utilized to perform fleet maintenance and utility purchasing and inventory storage.  In addition to material storage, the building and site houses heavy maintenance equipment, ancillary equipment, construction materials, and police seizure vehicles.  As the size and complexity of our public works operation has increased over time, it is readily apparent the need for the City to construction a new facility in order to maintain the appropriate level of public works services in the future.

In October of 2019 RFQ20-004 was advertised for the project.  Three (3) firms submitted RFQ’s to the City on November 18, 2019.  Subsequent to staff’s review of the RFQ’s, a tabulation was created ranking the firms based on multiple criteria’s.  This resulted in the following rankings, first to last:  McKim & Creed, HTG Architects, and EMPAD Architecture.