The request of staff for the City Council is to review and consider for approval the attached change order submitted by Ajax Paving Industries of Florida, LLC. in the amount not to exceed $1,623,513.61.  As City Council is aware, the construction phase of the 2019/2020 Street Improvements Project has been completed.  In an effort to expedite the 2020/2021 Street Improvements Project, staff added the project as a change order to the 2019/2020 Street Improvement Project. 

Should City Council approve the change order, the project time frame would be expedited by eliminating the bid phase/contract phase.  While the attached engineer’s recommendation memorandum identifies an increase of 20% for nine (9) tasks greater than $20,000 when compare to the bid pricing of the 2019/2020 project, pricing could possibly be greater than the 20% should the 2020/2021 project go out to bid.  Staff has performed a value engineering review of the proposed work in an effort to reduce the increase of costs submitted.  Eliminating the bid/contract phase ($8,900) and reducing the consultant construction phase time spent on the job will result in a potential savings of $13,000 to $20,000 when added to the bid/contract phase.  In addition, areas called out in the project where full base removal can be changed to milling will save approximately $57,725.96. 

Streets included in this change order are identified as paving group six (6); they include:

1.  Franko Court from Orchid Lake Road to the end of the City maintained limits.

2.   Oelsner Street from the south end of the bridge to Avery Road.

3.   Ladyfish Court from cul-de-sac to Oelsner Street.

4.   Manatee Point Road from cul-de-sec to Grand Boulevard.

5.   Carlton Road from west end to Green Street.

6.   Green Street from Dartmouth Road to Palmetto Road

7.   Louisiana Avenue from Madison Street to Pinecrest Drive.

8.  Van Buren Street from Massachusetts Avenue to Indiana Avenue.

9.    Kentucky Avenue from Congress Street to Hills Drive.

10.  Illinois Avenue from Grand Boulevard to Monroe Street.

11.  Georgia Avenue from Lafayette Street to Grand Boulevard.

12.  Georgia Avenue from Monroe Street to Van Buren Street.

13.  High Street from Aspen Street to George Street.

14.  Adams Street from Central Avenue to Massachusetts Avenue.

15.  Delaware Avenue from Lafayette Street to Grand Boulevard.

In addition to paving, areas where the existing sidewalk is cracked or damaged will be removed and replaced as part of the change order.  In areas where existing stormwater inlet structures are located in the grass adjacent to the street, concrete flumes are constructed from the edge of the street to the inlet structure as part of a best management practice.  As stated previously, all existing streets were milled so the new asphalt could be installed at the same grade as not to increase stormwater levels during weather events.