 |  | 5919 MAIN STREET . NEW PORT RICHEY, FL 34652 . 727.853.1016 |
| TO: | City of New Port Richey City Council | | FROM: | Robert Greene, Technology and Innovations Director | | DATE: | 8/2/2022 | | RE: | GIS Data Migration and Server Upgrade |
REQUEST:
The action requested of City Council is to review and consider the approval of the attached proposal from Jones Edmunds for vendor support to upgrade the Cities Graphical Information Systems (GIS) which includes both hardware and software. The proposal is estimated to be $35,000.00 on a Time-and-Materials basis which is using the standard rates as described in Attachment A. The project will be completed within 6 months from the notice to proceed.
DISCUSSION:
As members of the City Council may be aware, City of New Port Richey utilizes ArcGIS for maintaining an inventory of their infrastructure and base maps, as well as a variety of Geographic Information Systems (GIS) data. The City’s staff currently uses Esri Shapefiles to manage the City’s utility GIS information. The data is used to produce maps for field crews to reference while performing inspections. City staff regularly updates the GIS information with data collected from the field and from plans. In addition, the City’s server needs upgrades to better maintain the GIS information. The intent of the project is to develop enterprise level GIS using SQL Server as the centralized database engine, and store GIS data consistent with industry standards and that will meet the City’s current operational needs. Jones Edmunds will design one or more Enterprise geodatabases to store the City’s utility GIS information, including the Potable Water, Reclaimed Water, Sanitary Sewer, and Stormwater datasets. This project will allow the city to upgrade our servers, install and configure the appropriate Esri software, and migrate the existing GIS data to a new server. The new database design will include use of domains (pick lists) on pertinent fields to help ensure data integrity and consistency. Jones Edmunds will migrate the existing utility GIS information to the new format. Map services will be developed to use the new data design and be available to field crews to use as reference information while performing inspections in the field. Following migration to the new enterprise geodatabase, all data edits made by City staff must occur within the geodatabase rather than standalone shapefiles.
RECOMMENDATION:
Approval of the purchase is recommended.
BUDGET/FISCAL IMPACT:
This is an immediate need with use of Capital Funds from the Public Works Department 2021-2022 budget. This project falls under a Sole Source justification, I believe this project’s needs would fall under the Unusual and Compelling Urgency portion of the City’s Purchasing Policies and Procedures:
The compelling urgency applies in this case, given the urgency in migrating the legacy data from the existing Windows 2003 before this aged server fails and the legacy data is lost. The data migration would ensure the City’s legacy utility data is moved onto the new server with utmost urgency, and will be made available to be published out to field crews via web services and the Field Maps app. Jones Edmunds has the knowledge of the City’s existing server environment and data to move quickly on this as soon as the notice to proceed is issued. | | | |